💛 Three Election Day Email Templates

Reflect on this...

➙ Is there anything you’re worrying about that’s outside of your control?

➙ In what ways can you lead by example as election results are announced next week?

➙ What skills has this election season helped you add to your professional toolkit?

🗳️

If you’re not feeling prepared to manage the impact that the election will have on your workplace, consider utilizing our comprehensive guide - Politics at Work: A Toolkit for Navigating Election Season in the Workplace. We spent months preparing scripts, templates, manager training, and plenty of logistics for you to think through. I’m confident it will ease some of your concerns and help you feel more in control.

👋🏻 Hey Team!

With the November election coming up, I just wanted to drop a reminder about your voting rights and encourage everyone to plan ahead, whether you’re voting early, using an absentee ballot, or heading to the polls on Election Day, Tuesday, November 5. 🗳️

Here’s a quick rundown of our Voting Leave policy:

• Most of us work schedules that should allow time to vote either before or after work, or even during a lunch break. However, if your work schedule prevents you from voting, you can request up to [2 hours] of paid time off to vote. ⌛🗳️ (And if you need more, please just let us know. We will work to accommodate!)

• Make sure to submit your request at least [2 days] before Election Day! 📅

• We’ll work with you to schedule the time, generally at the beginning or end of your shift. 🕜

Got questions? 🤔 Feel free to reach out to [Point Person] for help!✨

Also, I know that elections can bring up a lot of emotions and stress, so don’t forget to take care of your mental health. You can check out [our partner’s hub] for free support sessions on topics like:

• "Navigating relationships & politics: communicating in tough times"

• "Processing Stressful World Events"

• "Coping in times of Political Uncertainty"

If you have any questions or concerns around voting please reach out.

Best regards,

[Your Name / People Operations Team]

Good Morning Team,

Today is Election Day, and we want to make sure you have the time and support needed to cast your vote and manage the day ahead smoothly.

Time-Off and Flexible Hours for Voting

We encourage all employees to participate in the election. If your schedule makes it difficult to get to the polls, please connect with your manager—up to [2 hours] of paid time off is available to make sure everyone has the opportunity to vote.

Guidelines for Respectful Dialogue

We recognize that elections can spark important discussions, but we also want to maintain a respectful and focused work environment. Here are a few reminders:

• Respect Diverse Opinions & Avoid Coercion: Express your views respectfully and listen to others with an open mind. Use phrases like "I understand your perspective, though I see it differently” when speaking with a coworker who holds a different belief than your own.

• Keep Discussions Professional & Use Designated Spaces: Political discussions should be conducted in a manner that maintains professionalism and does not disrupt work. Avoid engaging in political discussions during meetings or client calls and keep those conversations in the designated “Politics” Slack space.

• Respect Personal Boundaries: Be mindful of colleagues who may prefer not to engage in political discussions. If someone indicates or appears to be uncomfortable, respectfully end the discussion.

• Report Concerns: If you experience or witness any behavior that violates our policies, report it to HR or your manager promptly. All reports will be handled confidentially and investigated thoroughly.

Take Care of Yourself Today

We understand that Election Day can bring on extra stress and emotions. If you need a break to recharge, step away, or take a walk, feel free to do so.

[NOTE: This is a great place to include specific mental health resources your company currently provides as additional resources!]

Thank you for your attention and participation today. If you have any questions or need support, we’re here to help.

Best regards,

[Your Name / People Operations Team]

Hello Team,

Now that Election Day has passed, we recognize that everyone may have different reactions to the results. Whether or not the outcome aligns with your expectations, it’s natural to feel a range of emotions—relief, frustration, joy, or uncertainty.

As we move forward together, we ask that you be kind and respectful to coworkers who may hold different views. It’s more important than ever to support one another, even if we don’t always see things the same way.

Support Resources Available

We care about your well-being and want to remind you about the following resources available to all employees:

[RESOURCE 1]

[RESOURCE 2]

Please take care of yourself and utilize these resources whenever needed. Again, if you need a break to recharge, step away, or take a walk, feel free to do so.

Commitment to Our Values

Regardless of personal beliefs or political views, our core company values unite us and guide how we work together. These values—[e.g., Integrity, Collaboration, Innovation]—serve as our foundation - during difficult and joyous times.

Let’s focus on what brings us together and continue supporting one another as we move forward. Thank you for your dedication and professionalism, today and every day. If you have any questions or need additional support, please don’t hesitate to reach out.

Best,

[Your Name / People Operations Team]

Your Turn

• Make a short list of the people at work you can share these messages with in advance, so they can help reinforce them as needed.

• Remind yourself that you can’t control what happens in the election or how people feel about it, but you do have some control over how your workplace community responds to it, and focus on that.